Best VoIP for Small Teams Using HubSpot: Top Picks & Features
Choosing the best VoIP for small teams using HubSpot isn’t just about call quality or cost, it’s about seamless integration, productivity, and enabling your team to close more deals, faster. As more sales teams shift to remote-first or hybrid environments, VoIP (Voice over Internet Protocol) has become an essential part of the modern sales stack.
In this guide, we’ll break down the top VoIP providers that work best for small teams using HubSpot, explore their standout features, and help you find the solution that fits your workflow and budget.
Why Small Teams Need HubSpot-Compatible VoIP
If you're using HubSpot, chances are you’re focused on scaling without unnecessary overhead. Small teams need efficiency; tools that streamline communication, improve response time, and log every customer interaction without manual entry. That’s where the right VoIP service makes all the difference.
With a HubSpot-integrated VoIP system, you can:
- Call prospects directly from the HubSpot CRM
- Automatically log call activity
- Access call recordings and transcriptions
- Enable real-time reporting and coaching
This not only saves time but also ensures no conversation slips through the cracks.
Top VoIP Providers for Small Teams Using HubSpot
TwinsAI
TwinsAI supercharges sales teams by enabling reps to make 6 to11x more calls per shift using AI-powered voice clones. These “ai twins” replicate your reps' voices and conduct compliant, human-sounding outbound calls, allowing sales teams to scale outreach without hiring more people.
Key Features:
- AI voice cloning of your sales reps
- Personalized, automated outreach at scale
- CRM integrations with HubSpot, Salesforce, Apollo, Outreach.io, Salesloft, GetHighLevel, and more
- Real-time call analytics and reporting
- Seamless human takeover during calls
Pros:
- Increases rep call volume by 6–11x
- Instant call connect = 40%+ more conversations
- Human-like, natural-sounding interactions
- Works within TCPA and TSR regulations
- Onboards in as little as 10 minutes
- Call transcription and recording included
- Data extraction with direct addition to the CRM
- Built in SMS
Cons:
- Currently only available on Mac and PC
- Best results when connected to your CRM
Pricing: Starts at $29/month (includes 7,200 seconds of AI Agent time)
Aircall
Aircall is purpose-built for teams that want quick deployment and tight CRM integrations. With native HubSpot integration, it’s ideal for sales and support teams that want to keep all conversations synced.
Key Features:
- Native HubSpot integration
- Call tagging and automatic logging
- Shared team inbox and number
- Real-time analytics and reporting
Pros:
- Easy to set up
- User-friendly interface
- Excellent support
Cons:
- Pricing can add up with more users
Pricing: Starts at $30/user/month
CloudTalk
CloudTalk is designed with small and mid-sized teams in mind, offering a powerful yet easy-to-use VoIP platform with native HubSpot integration. It’s particularly strong in call center features, making it a smart pick for sales or support teams looking for a scalable solution that works right inside their CRM.
Key Features:
- Native HubSpot integration with real-time syncing
- Intelligent call routing and IVR
- Call recording, voicemail, and analytics
- SMS support and click-to-call in HubSpot
- International numbers in 160+ countries
Pros:
- Seamless HubSpot call logging and contact syncing
- Strong analytics and real-time dashboard
- Easy setup and intuitive UI
Cons:
- Some advanced features only available on higher plans
Pricing: Starts at $25/user/month
RingCentral
RingCentral is a VoIP leader, offering robust features that integrate well with HubSpot. Ideal for teams looking for an all-in-one communication solution that includes messaging, video, and phone.
Key Features:
- HubSpot integration via RingCentral App Gallery
- Voicemail-to-text
- Team messaging and video calling
- Advanced call routing
Pros:
- Great for hybrid teams
- All-in-one communication suite
- High call quality
Cons:
- Setup can be complex for non-tech teams
Pricing: Starts at $20/user/month
JustCall
JustCall is a favorite for small teams due to its affordability and deep integration with CRMs, including HubSpot. It also includes automation and SMS features that help teams increase engagement.
Key Features:
- 2-way SMS and call automation
- Native HubSpot calling and contact syncing
- Call recordings and transcriptions
- Auto-dialer & sales workflows
Pros:
- Affordable pricing
- SMS + VoIP in one
- Great support for remote teams
Cons:
- Limited integrations outside sales use cases
Pricing: Starts at $29/user/month
Dialpad
Dialpad offers a clean interface and strong AI features for small teams looking to work smarter. Its native integration with HubSpot allows calls to be logged automatically and supports real-time transcriptions.
Key Features:
- AI-powered transcription & summaries
- Call routing and IVR menus
- SMS/MMS support
- HubSpot integration via third-party or API
Pros:
- Smart AI features for insights
- Strong call clarity
- Great for voice + text
Cons:
- Some integrations require third-party connectors
Pricing: Starts at $23/user/month
How to Choose the Right VoIP for Your HubSpot Stack
Here are a few questions to help you narrow it down:
- Does the VoIP system integrate natively with HubSpot, or require a third-party tool?
- Is it scalable as your team grows?
- Does it include AI features like call logging, transcription, SMS, or analytics?
- What’s the learning curve for your team?
- Does it fit your budget?
If you're focused on growth, you'll want a solution that requires minimal training, integrates seamlessly, and keeps everything trackable inside HubSpot.
FAQ
Do I need a VoIP service that integrates directly with HubSpot? Yes. Direct integration ensures your calls, recordings, and notes are logged automatically in your CRM, saving your team hours and avoiding data loss.
What’s the easiest VoIP to get started with? TwinsAI and Aircall are known for quick onboarding and intuitive interfaces.
Can these systems handle SMS or text messaging too? Yes, TwinsAI, JustCall, Dialpad, and RingCentral support SMS or MMS messaging in addition to calls.
Are these VoIP platforms secure? All platforms mentioned support secure communications and are compliant with major standards like GDPR and TSR.
Which option is best for AI features? TwinsAI leads the pack with AI voice clones, smart transcriptions, sentiment analysis, and AI-powered summaries.
Final Thoughts
Choosing the best VoIP for small teams using HubSpot isn’t just about dialing, it’s about alignment, productivity, and growth. Whether you need AI powered outbound (TwinsAI), quick onboarding (Aircall), AI-powered insights (Dialpad), or a budget-friendly option (JustCall), there’s a VoIP that fits your stack.
Ready to supercharge your team’s communications? Start with a free trial and see which platform helps your small team make big moves.
Looking for an AI-powered calling solution that syncs with HubSpot and speaks with your voice? Learn more about TwinsAI here.
